You can make the entire desktop or program only visible to anyone in a meeting, conversation, or chat conversation in Skype for Business.

NOTE: In the preview of desktop presentations in the video, you will see what you would see if you would use multiple monitors. If you use one monitor, you will not see this preview.

Keep in mind that you must be a presenter in a Skype for Business meeting to share your screen. If the option is unavailable, ask one of the presenters to give you access.

Present Desktop When you need to switch between multiple programs or work on files from different programs.

Use to present programs when you need to present specific programs or files, but do not want participants to see other items on your computer.

Share your screen or a program

At the bottom of the collection window, click the Presenter button.

Choose one of the following options:

Click Serving Desktop to share the content on the desktop.

IMPORTANT: If you share your desktop, everyone in the meeting can see your programs, files, and notifications. Include documents with confidential information or files that others may not see, or use Presenting Programs.

To share one or more programs or files, click Present programs and select the specific program or file.

On the sharing toolbar, at the top of the screen, you have these options:

Click Stop quitting when you’re done sharing your screen.

Click Transfer Control to share the control of your desktop or program with the participants.

Click the pin to hide the toolbar and release more space. Move your mouse to the top of the screen to display the toolbar. If the sharing toolbar appears, use the controls you want, or click the pin again to keep the toolbar visible.

NOTE: While presenting, your status in Skype for Businesses is changed to Presenting (Presenting Status Indicator) and you will not receive chat or call. You can change this setting in the Status Options window.

If you want a presence member to share his screen, give them access as a presenter so that they can use the controls. If the existing Skype for Business is not available, it can still use Skype for Business Web App to present.

Share Primary, Secondary, or All Monitors

If you have multiple monitors, they are all displayed on the Present Desktop tab and you can choose which monitor you want to share. If you share All Monitors, the sharing toolbar opens on your primary monitor. If you only use one monitor, you will not see the Presentation tab.

Present a PowerPoint slideshow in a multi-screen scenario

You can professionally present a PowerPoint slideshow when using multiple displays.

If you are in a meeting room and want to display the slide show using a projector or a large screen device, you will be presenting on the secondary monitor. Your PowerPoint slideshow will be displayed to the people in the space on the big screen and for the people in Skype for Businesses in the presentation area. And on your laptop you’ll see the presentation for the presenter, showing the current slide, your speaker notes, and an example of the next slide. These are only visible to you.

If you’re presenting a PowerPoint slideshow from your office and you use multiple monitors, you can present through the secondary monitor and still display your speaker notes on the primary monitor.

Present a PowerPoint slideshow on a projector or large screen in a meeting room by presenting it on the secondary monitor. You’ll see the presentation for presenter on your laptop, but the participants in the meeting room or the Lync meeting will only see the slideshow.

Presentation of a PowerPoint slideshow with Lync from office

In both cases, the instructions are the same:

Open Skype for Businesses to put your PowerPoint slides on your primary monitor (or laptop if you’re in a meeting room).