A company meeting will enable you to get noticed by your colleagues as well as superiors quite easily. Anything brought by you to a meeting can provide others with an optimistic or incorrect impression about you. It is imperative to prepare yourself beforehand for business meetings and also you must stick to some fundamental rules which will help you to steal the limelight during the conference. Here we will talk about some essential tips for effective meeting participation.
1. Explain the objective of the meeting clearly
The first meetings participation tip will be to clearly explain the purpose of the conference. You will come across several meetings which do not have any real purpose at all. Oddly enough, a purposeless conference could result from an excessive amount of schedule or a lot of impulsiveness leading to a hastily put together concept having an ill-defined target. Make it a point to comprehend the purpose for the calling of the conference and for this you need to question yourself exactly what you would like to inform your participants regarding the hosting of the meeting. Furthermore, it will also be prudent to assess whether the most effective way to achieve your goal will be a group meeting.
2. Make contributions
Your participation to the meeting will be incomplete in case you leave the gathering without making any contribution. While some conferences happen to be more interactive, others are mainly for providing information. In both cases, try to ask any query, make any remark or simply lend your helping hand. Try to wait for the perfect opportunity to make appropriate comments and also take measures not to appear insincere. In case you would like to compliment somebody, it would be wise to inform that person regarding what exactly you feel positive about him or her.
3. Select your timing
During your participation in the meeting do not be the first person to comment on a particular proposal or presentation in case you do not happen to be an expert or the senior manager. Instead, someone else might answer your queries and you might find out that you actually misunderstood what was being said. Be prepared to make any comment when you’re confident that your opinion is really required.
4. Never try to dominate
Another effective participate meeting guideline will be not to dominate the discussion even if you got some valuable queries which are essential to the meeting. Also, let others express their own opinions after making your point – it is possible for them to add some more points which you would like to add yourself, providing you with the opportunity to sit back and make contributions afterward.
5. Invite less number of participants
Restricting the number of individuals to participate in meeting will result in saving a considerable amount of time for your employees. There is no need for them to invest their time for a non-essential conference and this will help them to concentrate on other vital jobs. Moreover, you will be able to run more focused as well as productive meetings with only the main stakeholders.
6. Start and end on time
In case you have the obligation for organizing meetings on a regular basis and you are well-known for being somebody who starts and also ends on time, it will not be surprising if many of your colleagues try to show up at your meetings willingly. Individuals will appreciate you for your meeting participation skills in case you understand the value of their time. Also, never organize a meeting that is meant to last for more than 60 minutes. One hour is usually the maximum duration of time when workers will be able to concentrate without any interruption.
7. Stay in control
You have got the responsibility to keep everybody on task in case you happen to be in charge of the conference. It is obviously a vital role for you to play and it might be quite challenging in case the meeting’s topic is of great significance to you. Things might begin to drift off and in that case, you must recognize it and also guide it back to the point at hand without any delay. It is essential to identify the tangent and assure to deal with it afterward. Situations might arise when some individuals may insist on a particular personal agenda and in that case, you must try to restrict that person’s contribution while conversing with them outside the conference regarding what should be expected from them for the meetings.
8. Keep track of electronic gadgets
At present most of us are in the habit of checking our smart phones constantly this can distract us from the meeting’s objectives. It is up to you to figure out whether your participants will be able to handle their mobile phones at the time of the conference. One of the effective meeting participation tips will be to allow the participants to put their smart phones on vibrate mode during the meeting and only attend to any call if it is really urgent.
ezTalks Meetings is the most effective application intended for an online business conference. It can be easily used during any physical meeting such that the other person who is located remotely from you can participate in the conference easily.
After going through these above-mentioned participation tips for a meeting, you will be in a position to offer worthwhile guidance for every single meeting in future. Also, the participants in the meetings organized by you can make use of your tactics to organize great conferences on their own.